What's the difference between the free consult and the paid audit?

The free consult is a conversation to figure out if we're a fit and whether AI is even the right answer for what you're trying to do. The $600 paid audit is structured work: a 60-minute deep-dive session plus a written report within five business days, with three ranked opportunities and a recommended starting point. The report is yours to keep regardless of who implements it, and the full $600 is credited toward your first implementation project if you start it within 60 days of the audit.

How does time-and-materials with a not-to-exceed cap work?

We quote every project in writing before any work begins, at $150/hour with a cap on total hours we'll bill. If the work takes less time than estimated, you pay less. If it takes more, we eat the overage. You never get surprised by an invoice, and we keep our incentive on finishing efficiently.

What does a typical AI implementation project cost?

Most projects land in the $500 to $1,000 range. At $150/hour, that's about three to seven hours of work for a focused implementation: setting up an AI tool, integrating it with something you already use, documenting how it works, and training the people who'll use it. Larger projects are scoped separately and quoted in advance.

Do you require a long-term contract or retainer?

No. The free consult, paid audit, and project engagements have no ongoing commitment. Ongoing advisory is the only tier with a minimum commitment, and that's three months at a 4-hour monthly floor, after which it's month to month and cancellable any time. You can start with a single project and add more once you've seen what the first one does.

Can you work remotely or do you have to be on-site?

Both. We start on-site to see how you work, then work remotely once we have access to your systems: Google Meet for sessions, screen sharing for implementation, async messaging between meetings. We're based in Clackamas, a few minutes from Happy Valley, so coming back on-site is easy whenever seeing the operation in person helps. There's no extra charge for on-site visits in our service area.

Do you implement the AI yourselves or train my team to do it?

Both, and you choose. Some clients want the implementation done for them and a simple handoff. Others want their team to learn by doing, with us sitting alongside. AI training and education is a separate tier specifically for teams that already have tools and need to use them effectively. We'll recommend the right mix during scoping.

What AI tools do you work with?

ChatGPT, Claude, Gemini, Microsoft Copilot, and the major business platforms that have AI features built in: Google Workspace, Microsoft 365, HubSpot, Notion, Zapier, and others. We also work with industry-specific tools where they fit. We're tool-agnostic and recommend based on your specific workflow, not on what we happen to know best.

How is this different from hiring a freelancer on Upwork?

We're local, you can meet us in person, and there's no platform between you and the work. We carry insurance, we use written quotes, and we're accountable through standing relationships rather than a single transaction. We also turn down work we're not the right fit for, which platform marketplaces rarely do because they're optimized for booking jobs, not for outcomes.

Do I have to send my data to OpenAI or Anthropic to use AI?

No. Open-weight models now run well on hardware most offices already have. For everyday work like drafting, summarizing, classifying, and searching your own documents, a local model is often good enough and costs almost nothing to run. The frontier models are worth paying for when you need their reasoning. The trick is knowing which work is which, and that is what we sort out with you.

Services

Nine ways to work with us.

For small businesses and owner-operators without an IT team, across the greater Portland metro and Southwest Washington, in industries from law to real estate to healthcare. Projects are quoted in writing before we start.

Start with a free consult. Go as far as you want.

Free consult
Free
Book this: Free consult
Details on Free consult
We meet at a coffee shop or at your office, whichever is easier. Online or over the phone works too. We talk through your business, or you show us the tech you're up against, and we make recommendations. Often that's enough to point you in a direction you can run with on your own. If you'd rather have help, we'll put together a statement of work. No pitch.
Cost: Free.
Full details on Free consult
Website review
$149 one-time
Book this: Website review
Details on Website review
We go through your key pages by hand. Broken links and buttons, typos, pages that contradict each other on hours, prices, or policies, contact forms that don't deliver, phone numbers that don't tap to call on mobile, and whether your Google Business Profile matches the site. We also check the search basics (page titles, descriptions, your sitemap, and what Google can and can't see) and look for signs someone has tampered with the site. You get a written report that ranks what to fix first. Fix it yourself, hand it to your web person, or have us do it.
Cost: $149, paid up front. One-time. The full $149 is credited toward the paid audit if you book it within 60 days of payment.
Full details on Website review
Paid audit
$600 one-time
Book this: Paid audit
Details on Paid audit
A short pre-call questionnaire so we come prepared. A 60-minute working session where we review your tools, processes, and the work that's eating time. Within five business days, a written report covering what we saw, three specific opportunities ranked by impact and effort, and a clear recommendation for what to tackle first. The report is yours. Implement it yourself, hire us, or hire someone else.
Cost: $600, paid up front. One-time. The full $600 is credited toward your first implementation project if you start it within 60 days of the audit.
Full details on Paid audit
Project engagement
$500 to $1,000
Book this: Project engagement
Details on Project engagement
A scoped, written quote with a not-to-exceed cap before any work starts. We do the implementation ourselves, train your team, or sit with you while you do it. Configuration, integrations, documentation, and training so the tool actually gets used after we leave.
Cost: Time and materials at $150/hour with a not-to-exceed cap per project, quoted in writing before work starts. No retainer, no long-term contract, no minimum project size. Most projects land in the $500 to $1,000 range.
Full details on Project engagement
Ongoing advisory
$600/mo minimum
Book this: Ongoing advisory
Details on Ongoing advisory
We're available for questions, quick reviews of new tools, periodic check-ins, and small fixes as they come up. You pay only for the time we spend on your business, with a monthly minimum and a 3-month commitment so we have enough runway to actually be useful to each other.
Cost: Time and materials at $150/hour against a 4-hour monthly minimum, so $600 per month at the floor. Quoted in writing. 3-month minimum commitment.
Full details on Ongoing advisory
AI training and education
Quoted per series
Book this: AI training and education
Details on AI training and education
A customized series of live, hands-on one-hour sessions, in person or on Google Meet. Google Meet sessions are recorded so your team can rewatch them or onboard new hires with the same material. Each session is practice with your actual tools and your actual data, not generic slides. You keep the recordings.
Cost: Time and materials at $150/hour with a not-to-exceed cap, quoted in advance. Covers prep, delivery, and recordings of any Google Meet sessions.
Full details on AI training and education
Private AI setup
$600 to $1,500
Book this: Private AI setup
Details on Private AI setup
We start by sorting your work into two piles: the tasks that genuinely need a frontier model like Claude or ChatGPT, and the tasks a smaller model running on hardware you already own can handle just as well. Then we install and configure open-weight models on the machines in your office, connect them to your document library so you can search and summarize your own files without anything leaving the building, and write a one-page policy your team can actually follow about what data goes where. Training included so it gets used after we leave.
Cost: Time and materials at $150/hour with a not-to-exceed cap, quoted in writing before work starts. Most setups land in the $600 to $1,500 range. If you need hardware, you buy it directly. We do not mark it up.
Full details on Private AI setup
AI-powered SEO, AEO & GEO
Setup from $300 + $600/mo
Book this: AI-powered SEO, AEO & GEO
Details on AI-powered SEO, AEO & GEO
Agents we built handle the work a full agency team would staff for: technical SEO audits and fixes, content gap analysis, structured data and AI-readable content markup, citation and answer-engine tracking, and generative-engine optimization so your business shows up when someone asks an AI for a recommendation. Agents don't get tired or skip steps, so coverage is more thorough than a person doing this by hand, at a lower cost.
Cost: Setup comes first: $300 to $750 if we're building the search foundation into a new site, $1,000 to $1,500 if there's an existing site to audit and repair. After that, $600 a month covers local search and Google Business Profile work, $1,000 a month adds ongoing AI answer optimization, and $1,500 a month adds entry Google and Meta ad management. Time and materials with a not-to-exceed cap, quoted in writing after a scope call.
Full details on AI-powered SEO, AEO & GEO
Google & Meta Ads
$1,200 setup + $500/mo
Book this: Google & Meta Ads
Details on Google & Meta Ads
Account creation under your ownership, conversion tracking built and verified end to end, audience build, campaign structure and ad groups, keyword research against real search volume, a negative keyword list, and budget pacing. We do not run ads on their own. The search setup comes first so conversion tracking is in place, then a monthly search plan, then ads. Management is a flat monthly fee based on how much you're spending, never a percentage of it.
Cost: Setup is a flat $1,200 one time: ad accounts in your name, conversion tracking built and verified, audience and campaign structure, keyword research, and a negative keyword list. Management after that is banded to how much you spend: $500 a month up to $2,000 in spend, $800 up to $5,000, $1,200 up to $10,000, custom above that. Your ad budget goes straight to Google and Meta on your own card and never passes through us. $1,000 a month minimum ad spend, so a campaign has enough data to work with. Bundled with the search and AI answer plan, it is $1,500 a month for both.
Full details on Google & Meta Ads

Free consult

Who it's for: First-time prospects who want to know if Spearworks AI is the right fit before committing to anything.
What's included: We meet at a coffee shop or at your office, whichever is easier. Online or over the phone works too. We talk through your business, or you show us the tech you're up against, and we make recommendations. Often that's enough to point you in a direction you can run with on your own. If you'd rather have help, we'll put together a statement of work. No pitch.
How long: One conversation, booked when it suits you.
What it costs: Free.
Next step: Send the short form, then pick a time on the next screen.

Book the consult

Website review

Who it's for: Owners who suspect their website is losing them business but don't know where. Also a good first step before a redesign, so you know what actually needs fixing.
What's included: We go through your key pages by hand. Broken links and buttons, typos, pages that contradict each other on hours, prices, or policies, contact forms that don't deliver, phone numbers that don't tap to call on mobile, and whether your Google Business Profile matches the site. We also check the search basics (page titles, descriptions, your sitemap, and what Google can and can't see) and look for signs someone has tampered with the site. You get a written report that ranks what to fix first. Fix it yourself, hand it to your web person, or have us do it.
How long: Written report delivered within 5 business days of payment.
What it costs: $149, paid up front. One-time. The full $149 is credited toward the paid audit if you book it within 60 days of payment.
Next step: Submit a request with your website address and we'll email a payment link. The review starts once payment goes through.

Request a website review

Paid audit

Who it's for: Business owners who want a clear, written read on where AI fits in their operation (and where it doesn't) before committing to a larger engagement.
What's included: A short pre-call questionnaire so we come prepared. A 60-minute working session where we review your tools, processes, and the work that's eating time. Within five business days, a written report covering what we saw, three specific opportunities ranked by impact and effort, and a clear recommendation for what to tackle first. The report is yours. Implement it yourself, hire us, or hire someone else.
How long: 60-minute session, plus a written report delivered within 5 business days.
What it costs: $600, paid up front. One-time. The full $600 is credited toward your first implementation project if you start it within 60 days of the audit.
Next step: Submit a request and we'll send a payment link. Once paid, you'll get a booking link for the 60-minute session.

Request a paid audit

Project engagement

Who it's for: Businesses ready to implement something specific. Often this works as a string of small, sequential projects rather than one big engagement: we assess your business, surface four to seven concrete projects we could tackle, and we knock them off one at a time. You see the value from each one before deciding on the next.
What's included: A scoped, written quote with a not-to-exceed cap before any work starts. We do the implementation ourselves, train your team, or sit with you while you do it. Configuration, integrations, documentation, and training so the tool actually gets used after we leave.
How long: Variable per project. Most projects fit into one to a few weeks. Larger projects scoped separately.
What it costs: Time and materials at $150/hour with a not-to-exceed cap per project, quoted in writing before work starts. No retainer, no long-term contract, no minimum project size. Most projects land in the $500 to $1,000 range.
Next step: Talk first. Submit a request and we'll be in touch within one business day to set up a call.

Start a project conversation

Ongoing advisory

Who it's for: Business owners who want someone on call as tools change, new questions come up, or opportunities surface. You don't want to handle this alone, and you don't want to hire a full-time person.
What's included: We're available for questions, quick reviews of new tools, periodic check-ins, and small fixes as they come up. You pay only for the time we spend on your business, with a monthly minimum and a 3-month commitment so we have enough runway to actually be useful to each other.
How long: 3-month minimum commitment. Continues month to month after that. Cancel any time after the initial three months.
What it costs: Time and materials at $150/hour against a 4-hour monthly minimum, so $600 per month at the floor. Quoted in writing. 3-month minimum commitment.
Next step: Talk first. Submit a request and we'll be in touch within one business day.

Ask about advisory

AI training and education

Who it's for: Teams that have AI tools (or are about to get them) but aren't using them effectively. Or teams that want to build real AI skills without sending people to a generic course.
What's included: A customized series of live, hands-on one-hour sessions, in person or on Google Meet. Google Meet sessions are recorded so your team can rewatch them or onboard new hires with the same material. Each session is practice with your actual tools and your actual data, not generic slides. You keep the recordings.
How long: Customized to your team. Usually multiple one-hour sessions spaced over a few weeks. Number of sessions scoped in advance based on what your team needs.
What it costs: Time and materials at $150/hour with a not-to-exceed cap, quoted in advance. Covers prep, delivery, and recordings of any Google Meet sessions.
Next step: Talk first. Submit a request and we'll be in touch within one business day to scope the series.

Ask about training

Private AI setup

Who it's for: Businesses that handle information they cannot send to someone else's server. Law firms with privileged files, real estate offices with signed contracts, accountants with tax returns. You want the productivity, and you also have an obligation to protect what your clients hand you.
What's included: We start by sorting your work into two piles: the tasks that genuinely need a frontier model like Claude or ChatGPT, and the tasks a smaller model running on hardware you already own can handle just as well. Then we install and configure open-weight models on the machines in your office, connect them to your document library so you can search and summarize your own files without anything leaving the building, and write a one-page policy your team can actually follow about what data goes where. Training included so it gets used after we leave.
How long: Most setups run one to two weeks, depending on how many machines and how much of your document library we connect.
What it costs: Time and materials at $150/hour with a not-to-exceed cap, quoted in writing before work starts. Most setups land in the $600 to $1,500 range. If you need hardware, you buy it directly. We do not mark it up.
Next step: Talk first. Submit a request and we'll be in touch within one business day to see whether this is the right fit for your data.

Ask about private AI

AI-powered SEO, AEO & GEO

Who it's for: Businesses that need to show up in Google, in AI answer engines like ChatGPT and Perplexity, and in generative search results, but can't justify a slow, expensive agency retainer.
What's included: Agents we built handle the work a full agency team would staff for: technical SEO audits and fixes, content gap analysis, structured data and AI-readable content markup, citation and answer-engine tracking, and generative-engine optimization so your business shows up when someone asks an AI for a recommendation. Agents don't get tired or skip steps, so coverage is more thorough than a person doing this by hand, at a lower cost.
How long: Ongoing. Most of the value compounds over the first 3 to 6 months as the agents work through your full site and content library.
What it costs: Setup comes first: $300 to $750 if we're building the search foundation into a new site, $1,000 to $1,500 if there's an existing site to audit and repair. After that, $600 a month covers local search and Google Business Profile work, $1,000 a month adds ongoing AI answer optimization, and $1,500 a month adds entry Google and Meta ad management. Time and materials with a not-to-exceed cap, quoted in writing after a scope call.
Next step: Talk first. Submit a request and we'll be in touch within one business day to scope your site.

Ask about SEO, AEO & GEO

Google & Meta Ads

Who it's for: Businesses that want to run Google and Meta ads without handing over the accounts, guessing at the budget, or paying a management fee that's a cut of their own ad spend.
What's included: Account creation under your ownership, conversion tracking built and verified end to end, audience build, campaign structure and ad groups, keyword research against real search volume, a negative keyword list, and budget pacing. We do not run ads on their own. The search setup comes first so conversion tracking is in place, then a monthly search plan, then ads. Management is a flat monthly fee based on how much you're spending, never a percentage of it.
How long: Setup runs about a week once accounts and tracking access are in place. Management is ongoing, month to month.
What it costs: Setup is a flat $1,200 one time: ad accounts in your name, conversion tracking built and verified, audience and campaign structure, keyword research, and a negative keyword list. Management after that is banded to how much you spend: $500 a month up to $2,000 in spend, $800 up to $5,000, $1,200 up to $10,000, custom above that. Your ad budget goes straight to Google and Meta on your own card and never passes through us. $1,000 a month minimum ad spend, so a campaign has enough data to work with. Bundled with the search and AI answer plan, it is $1,500 a month for both.
Next step: Talk first. Submit a request and we'll be in touch within one business day to talk budget and scope.

Ask about ads

FAQ

Common questions about working with us.

Pricing, scope, and how engagements actually run.

What's the difference between the free consult and the paid audit?: The free consult is a conversation to figure out if we're a fit and whether AI is even the right answer for what you're trying to do. The $600 paid audit is structured work: a 60-minute deep-dive session plus a written report within five business days, with three ranked opportunities and a recommended starting point. The report is yours to keep regardless of who implements it, and the full $600 is credited toward your first implementation project if you start it within 60 days of the audit.
How does time-and-materials with a not-to-exceed cap work?: We quote every project in writing before any work begins, at $150/hour with a cap on total hours we'll bill. If the work takes less time than estimated, you pay less. If it takes more, we eat the overage. You never get surprised by an invoice, and we keep our incentive on finishing efficiently.
What does a typical AI implementation project cost?: Most projects land in the $500 to $1,000 range. At $150/hour, that's about three to seven hours of work for a focused implementation: setting up an AI tool, integrating it with something you already use, documenting how it works, and training the people who'll use it. Larger projects are scoped separately and quoted in advance.
Do you require a long-term contract or retainer?: No. The free consult, paid audit, and project engagements have no ongoing commitment. Ongoing advisory is the only tier with a minimum commitment, and that's three months at a 4-hour monthly floor, after which it's month to month and cancellable any time. You can start with a single project and add more once you've seen what the first one does.
Can you work remotely or do you have to be on-site?: Both. We start on-site to see how you work, then work remotely once we have access to your systems: Google Meet for sessions, screen sharing for implementation, async messaging between meetings. We're based in Clackamas, a few minutes from Happy Valley, so coming back on-site is easy whenever seeing the operation in person helps. There's no extra charge for on-site visits in our service area.
Do you implement the AI yourselves or train my team to do it?: Both, and you choose. Some clients want the implementation done for them and a simple handoff. Others want their team to learn by doing, with us sitting alongside. AI training and education is a separate tier specifically for teams that already have tools and need to use them effectively. We'll recommend the right mix during scoping.
What AI tools do you work with?: ChatGPT, Claude, Gemini, Microsoft Copilot, and the major business platforms that have AI features built in: Google Workspace, Microsoft 365, HubSpot, Notion, Zapier, and others. We also work with industry-specific tools where they fit. We're tool-agnostic and recommend based on your specific workflow, not on what we happen to know best.
How is this different from hiring a freelancer on Upwork?: We're local, you can meet us in person, and there's no platform between you and the work. We carry insurance, we use written quotes, and we're accountable through standing relationships rather than a single transaction. We also turn down work we're not the right fit for, which platform marketplaces rarely do because they're optimized for booking jobs, not for outcomes.
Do I have to send my data to OpenAI or Anthropic to use AI?: No. Open-weight models now run well on hardware most offices already have. For everyday work like drafting, summarizing, classifying, and searching your own documents, a local model is often good enough and costs almost nothing to run. The frontier models are worth paying for when you need their reasoning. The trick is knowing which work is which, and that is what we sort out with you.

Not sure which one fits? Start with the free consult and we'll figure it out together.