Spearworks AI

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What is repetitive work costing you this year?

Start with a number in about a minute. If you want it sharper, keep going and the estimate narrows as you answer. Nothing gets sent anywhere and nobody calls you. You can stop after any layer and still walk away with something useful.

Layer 1Your numbers

about 1 minute

Client intake, status updates, and report assembly. A high hourly cost makes small savings worth more.

4
150

Intake, scheduling, follow-up, data entry, quoting, billing, reporting. Owners count.

8 hrs
1 hr30 hrs

Same steps, same order, most weeks. If you are guessing, guess low.

$55/hr
$20$150

Loaded cost, not the wage. Usually 25 to 40 percent above the hourly rate.

30%
5%70%

This is your guess, and it is the widest part of the estimate. Layer 2 replaces it with a number computed from how your business actually runs.

Layer 2Where the hours go

0 of 8
An inquiry comes in after hours, nights or weekends. What actually happens?

Getting back to people

An inquiry comes in after hours, nights or weekends. What actually happens?

Someone does not book on the first contact. What happens to them after that?

Getting back to people

Someone does not book on the first contact. What happens to them after that?

When someone calls, emails, or fills out a form, does that land somewhere the whole team can see?

Getting back to people

When someone calls, emails, or fills out a form, does that land somewhere the whole team can see?

Once someone is ready to buy, how long until they have a quote or proposal?

Getting to a yes

Once someone is ready to buy, how long until they have a quote or proposal?

A new customer signs. How smoothly do they get scheduled and started?

Getting to a yes

A new customer signs. How smoothly do they get scheduled and started?

Can a customer, or you, see what work was done and when without asking anyone?

Keeping what you won

Can a customer, or you, see what work was done and when without asking anyone?

Renewals, repeat work, and asking for reviews. Does any of that happen on its own?

Keeping what you won

Renewals, repeat work, and asking for reviews. Does any of that happen on its own?

How often does an invoice or claim get denied, delayed, or written off over an error or missing information?

Getting paid right

How often does an invoice or claim get denied, delayed, or written off over an error or missing information?

Layer 3What happens next

0 of 3
Who makes the final call on something like this?
How soon do you want this handled?
Have you tried bringing AI into the business already?

Recoverable per year

$12,000 to $24,000

About 442 hours back across the team

Wide on purpose. This rests on one blanket guess. Answer the eight questions and this range narrows, because we will know which workflows have room and which already run themselves. (0 of 8 done.)
Hours a year on repeat work
1,472
What those hours cost you
$80,960
Your guess at what is automatable
30%
Conservative end
$12,144

The next step is an hour of conversation. It is free and the coffee is on us. If you want the written version, a $375 audit names the two workflows to start with. At the conservative end above, that audit pays for itself in 12 days.

Grab a free hour

Your office, a coffee shop, online, or the phone. One hour, no pitch. If there is nothing here worth doing, we will tell you that.

One email with your numbers and your first move. No list, no sequence, no follow-up unless you ask for one.

How this number was built

Every ROI calculator you have ever seen is tuned to make the vendor look good. Here is the whole formula so you can argue with it.

46 working weeks, not 52

Holidays, vacation, and sick time come out first. Using 52 inflates every result by about 13 percent.

The range narrows as you answer

With Layer 1 alone the low end is half the raw math, because a blanket guess is a weak input. Finish Layer 2 and the low end moves to 65 percent, because we now know which workflows have room and which do not.

Saved hours are not automatic savings

Nobody gets laid off here. The hours come back as capacity, so the value is real only if you put them toward work that earns.

Tooling cost is not in this

Most of this runs on software you already pay for. When it does not, that cost gets quoted in writing before anything starts.

Formula: people × hours per week × 46weeks × loaded hourly cost, times an automation share, shown as a range. In Layer 1 that share is your guess. In Layer 2 it is computed: each of the eight workflows carries a slice of the repetitive-hours pie, and your answer sets how much room is left in that slice, from 5 percent when it already runs itself to 65 percent when nothing holds it. This is an estimate for your own planning. It is not a quote, and it is not a promise of results.